The Finance Module covers the full financial workflow of a crewing agency — from employment contracts and crew payslips to payroll tracking and client invoicing. Generate invoices by billing period with a single click, issue Letters of Guarantee, and export payroll data directly to your accounting system.
Automate payroll calculations and generate client invoices by billing period without manual data entry. The Finance module eliminates calculation errors by pulling crew contract data directly, producing payslips and invoices ready for export or direct delivery.
Tailor employment contracts using various export templates. Easily create and add new templates to meet specific contract requirements, providing flexibility and adherence to industry standards.
Access a holistic view of crew payroll within the Payroll module. Effectively track outstanding costs and wages, integrate with accounting systems, and ensure timely payments, adhering to your company's financial processes.
Manage employment contracts efficiently by customizing parameters such as terms, conditions, and specific clauses. Create and integrate diverse export templates to cater to a variety of contract formats, streamlining contract creation.
Utilize the Payslip module to review crew-related expenses, including wages and additional costs like travel and accommodation. Obtain a comprehensive overview of ongoing expenditures related to crew contracts.
Gain insights into outstanding costs and wages through the Payroll module. Easily integrate payroll data with various accounting systems, ensuring accurate and timely payments aligned with industry standards.
Select a billing period and mark payment items per client to generate a consolidated invoice in one click. The system prevents duplicate billing by excluding items already covered by existing invoices for the same or overlapping period.
Invoices move through Pending to Paid or Canceled statuses with a full read-only audit trail once finalized.
Crewvector is used by maritime crewing agencies to manage seafarer records, automate payroll and invoicing, track crew deployment schedules, and ensure document compliance — all in one platform. Teams replace spreadsheets and disconnected tools with a single system built for the pace of crew operations.
02.06.2026
Discover how modern crew management software is transforming maritime operations in 2026. Learn why shipping companies are moving beyond spreadsheets and generic HR systems toward integrated platforms that combine recruitment CRM, AI-powered CV parsing, Certificate Matrix compliance, crew planning, payroll, invoicing, reporting, and shipowner collaboration. Explore key industry challenges, automation opportunities, ROI considerations, and the capabilities that define the best crew management software for shipping companies today.
29.05.2026
Many crewing agencies start with Excel, but as crew databases grow, spreadsheets become a source of compliance risks, manual work, and costly errors. Learn how Crewvector replaces fragmented crew management processes with automated certificate tracking, vessel-specific compliance validation, centralized CRM functionality, and intelligent crew.
17.03.2026
The maritime industry stands at a regulatory crossroads in 2026. With FuelEU Maritime now in full force and the IMO Net-Zero Shipping Framework's final guidelines expected in May 2026, fleet managers, compliance officers, and technical superintendents face unprecedented complexity in fuel strategy, cost allocation, and crew preparedness. This guide provides a comprehensive overview of the current regulatory environment, practical compliance pathways, cost allocation mechanisms, and—critically—the crew training imperatives that will determine operational success in this new era.