Contract-Based Accruals
Finance users define payroll and invoice charges in the employment contract, including rates and the periods in which each charge applies.
Crew Payroll, Contracts & Invoicing
Finance users work from the employment contract created for a vessel assignment. Contract terms and payment templates supply recurring accruals, while users add one-time crew charges, generate payslips, select billable items by period, and create client invoices in one connected workflow.
Advantages
Reusable Payment Templates
Administrators configure payroll and invoice charge templates by rank, then apply them to populate the corresponding contract tables.
Payslips & Client Invoices
Users select payroll accruals to generate payslips and select client billing items to generate invoices for a defined period.
Employment Contracts & Export Templates
Crewvector creates a contract when a seafarer is assigned to a vessel. Users maintain joining information, payment terms, payroll charges, invoice charges, and one-time transactions in that contract. Configurable templates generate the contract format required by the company.
View contract documentation · View contract export documentation
Payment Templates & Additional Charges
Administrators define reusable payroll and invoice charges for each rank. Applying a payment template fills the matching contract tables, while finance users can add one-time crew-related charges for later inclusion in a payment document.
Payroll Accruals & Payslips
The Payroll view calculates accruals for active contracts within the selected period from the charge rules stored in each contract. Users review individual items and select the required accruals to create a payslip, which can then be printed and marked paid or canceled.
Billing Periods & Client Invoices
Billing groups contract accruals and one-time charges by the client named in the contract. A finance user selects the required items for a period and creates an invoice, then manages its Open, Overdue, Paid, or Cancelled status. Paid and cancelled invoices become read-only.
Exports for Accounting Workflows
Configurable export templates produce contract, payroll, payslip, and invoice information in the structure required for the company's external accounting workflow. Accounting teams can then continue with their established external process.
Connect vessel assignments to finance
See how contract data becomes recurring accruals, payslips, additional charges, billing records, and client invoices in one traceable workflow.
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