Who We Are
Crewvector is a crew management platform built for maritime crewing agencies, ship owners, and ship management firms. It centralizes seafarer records, automates payroll and client invoicing, tracks crew deployment schedules, and enforces document compliance — replacing spreadsheets and disconnected tools with a single operational system.
Our Mission
Crewvector emerged in the maritime landscape driven by a group of visionary software engineers who possess a rich background in crafting cutting-edge software solutions for both commercial and maritime sectors. Our mission centers on delivering comprehensive and meticulously managed maritime solutions that liberate clients from cumbersome administrative tasks, enabling them to channel their energies into core business pursuits.
Our adept software engineers have masterminded a global cloud solution, seamlessly extending its reach to clients, foreign offices, partners, vessels, and crews. This cloud-based innovation is equipped with a suite of agile, high-speed, and user-centric tools, thoughtfully tailored to align with each client's unique requirements, transcending expectations. Our paramount objective is to empower our clients in attaining operational excellence by driving efficiency enhancements, fostering seamless collaboration, and unlocking distinctive competitive edges within the maritime arena.
Our Values
At Crewvector, integrity is our bedrock. We stand as a steadfast confidant and a collaborative ally, embodying unwavering honesty and fairness.
In an era defined by perpetual transformation, Crewvector's bedrock culture of ceaseless evolution and pioneering innovation stands as our hallmark. We are resolute in our commitment to propel our clients beyond the ordinary, ensuring they stride confidently ahead of the competition.
Our Technology
Crewvector's foundation rests upon a robust, in-house proprietary framework that seamlessly integrates premier, trailblazing technologies. This synergy births swift, aesthetically captivating, and readily adaptable maritime solutions. Our pinnacle achievement atop this framework is our industry-leading Fleet and Crew Management solutions.
Our path forward is one of perpetual innovation, marked by the design and development of novel modules and features, all underscored by our steadfast commitment to putting clients at the forefront. These modules, meticulously crafted, lay bare patterns, illuminate trends, and unveil associations intrinsic to processes, ultimately culminating in the maximization of operational efficiency and the reduction of costs.
FAQ
Is there a free version or trial period?
We do not provide a trial period. Instead, you can use our full-featured demo version, which includes all functionalities of the platform.
Full access: The demo environment contains the same tools, modules, and interface as the live system, allowing you to fully understand how the product works.
No payment or registration: You can access the demo instantly without entering any personal or billing information.
Demo environment: Please note that the demo uses sample data and operates in a separate environment. Your actions will not affect real accounts or production data.
Support: If you have any questions while exploring the demo, our team is ready to help.
What are the system requirements for the service?
Our service operates entirely within a web browser, meaning you don't need to install any additional software on your computer or mobile device.
The service is optimized for use with the most popular browsers, such as Google Chrome, Mozilla Firefox, Safari, and Microsoft Edge. It's recommended to use the latest browser versions for the best performance and security.
Since the service operates online, you'll need a stable internet connection. Connection speed can affect the service's performance, especially when uploading or transferring large files.
Even though our service runs in a browser, we utilize modern encryption technologies and data protection measures to ensure your privacy and security.
How do you ensure the security of my data?
GDPR Compliant: Crewvector is fully compliant with the EU General Data Protection Regulation (GDPR). Seafarer personal data is processed lawfully, stored only as long as necessary, and never shared with third parties without explicit consent.
Encrypted in transit and at rest: All data transmitted between your device and our servers is protected by TLS 1.2/1.3. Data at rest is encrypted using AES-256, the same standard used by financial institutions and government systems.
EU-based servers: Your data is hosted exclusively in EU data centers with physical redundancy, ensuring both data residency compliance and high availability.
Access control: Server and database access is restricted to authorized personnel only. All access is logged and audited.
Regular backups: Automated backups run daily, allowing full recovery in the event of an unexpected failure.
How do you respond to customer feedback and suggestions regarding the improvement and development of your product?
We highly value feedback from our clients and actively use it to enhance and develop our product. Our goal is to create a product that best meets user needs. Therefore, we always accommodate our clients and strive to make the changes and improvements that will be most relevant and beneficial to them. Your opinion is important to us, and it directly influences the development of our product.
How do you approach data migration from other systems and standard document formats such as PDF, MS Word, and MS Excel?
We migrate your existing seafarer database, contract history, and document records into Crewvector — free of charge. Our team handles transfers from any source: Excel spreadsheets, legacy crew management systems, or document formats such as PDF, MS Word, and MS Excel. You do not need to re-enter data manually or pause operations during the transition.
What we migrate: seafarer profiles, sea service records, certificate data, contract history, and vessel information.
Timeline: Migration timeline depends on the volume of data. We assess your dataset upfront and provide a clear estimate before we begin.
No disruption: Migration runs in parallel with your current workflow. You switch over only when the data has been verified.
What is a document matrix in crew management?
A document matrix (also called a certificate matrix or compliance matrix) is a structured mapping that defines which documents, certificates, and endorsements a seafarer must hold based on their rank and vessel type. In Crewvector, the matrix operates at two levels:
- General matrix — baseline requirements per rank (e.g., Master, Chief Officer, Able Seaman) including STCW certificates, COC, GMDSS, medical fitness, and travel documents
- Vessel-specific matrix — additional requirements tied to a particular ship, such as tanker certifications (COP, advanced oil/chemical training), flag state endorsements, or oil major vetting standards (OCIMF/SIRE)
The matrix automatically checks each seafarer's document portfolio against these rules and flags gaps, expiring certificates, or missing endorsements before assignment.
How does Crewvector handle vessel-specific certificate requirements?
Crewvector supports dual-level compliance checking:
- Fleet-wide rules apply to all vessels under your management — standard STCW, flag state, and company policy requirements
- Per-vessel rules override or extend the fleet baseline. For example:
- A tanker may require Advanced Tanker Training (COP) and SSO Endorsement
- A vessel chartered by a major oil company may need additional vetting certificates
- A ship calling at US ports may require C1/D visas for specific nationalities
When planning a crew change, Crewvector checks the candidate against both matrices simultaneously and surfaces vessel-specific gaps that would block the assignment.