Efficient Management
Store a large volume of data about seafarers, ships, clients, and more in a centralized database.
Crewvector
Crewvector is a crew management platform built for maritime crewing agencies. It centralizes seafarer records, automates payroll and client invoicing, tracks crew deployment schedules, and enforces document compliance — replacing spreadsheets and disconnected tools with a single operational system.
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Platform's Advantages
Document Compliance Matrix
Ensure all crew documents are compliant with regulations and standards, enhancing operational efficiency and reducing the risk of non-compliance.
Better Client Relations
Allow a crewing agency to track interactions with clients and seafarers, ensuring that all their needs and concerns are addressed promptly and appropriately.
Seafarer manager
Centralize seafarer records with AI-powered CV import that extracts personal data, certificates, and sea service history automatically. A built-in Smart Document Compliance Matrix tracks required certifications per rank and vessel, with automated email alerts before documents expire.
Vacancies
The Vacancies Module automatically matches your internal candidate pool against each vacancy's document compliance matrix. It highlights ready-to-deploy seafarers, flags expiring certificates and visas before submission to the shipowner, and lets administrators publish open positions to attract new applicants — all in one workflow.
Finance
Automate payroll calculations and generate client invoices by billing period without manual data entry. Manage crew payslips, employment contracts with export templates, and issue Letters of Guarantee — all linked directly to seafarer deployment records.
Shipowner portal
Give shipowners direct access to their assigned crew lists and individual seafarer profiles, including certifications and sea service history. A dedicated portal reduces back-and-forth communication and lets shipowners review and approve crew selections independently.
Planning
Schedule crew voyages, track contract lengths, and manage pre-joining preparation checklists before embarkation. Automatically assign crew based on qualifications and availability, with alerts for upcoming crew changes and contract renewals.
Online Seafarer Application
A public-facing application form where seafarers submit their profiles directly — including personal details, certifications, sea service history, and preferred roles. Profiles flow into the CRM as candidates, ready for compliance screening and vacancy matching.
What You Get
AI-Powered Seafarer Profile Import
Upload a CV or resume in PDF, DOCX, or HTML format and let the AI service extract personal details, certificates, and sea service history automatically. Eliminates manual data entry when onboarding new seafarers into the system.
Smart Document Compliance Matrix
Define required certificates per rank and vessel type. The system cross-checks every seafarer profile against these requirements and flags missing or expiring documents before they become a compliance issue.
Automated Certificate Expiry Alerts
Email notifications are sent automatically before seafarer certificates and visas expire, giving recruiters and crew managers time to act without manually monitoring document dates.
WhatsApp & Email Communication
Send and receive messages directly from within the CRM. Message history with each seafarer is stored in their profile, keeping all communication in one place without switching between external apps.
Document Compliance Matrix
Auto-track certificates against rank and vessel-specific requirements. Get email alerts before expiry.
Ease of Access
As an online system, the Crewvector can be accessed from anywhere with an internet connection.
About us
Crewvector is used by maritime crewing agencies to manage seafarer records, automate payroll and invoicing, track crew deployment schedules, and ensure document compliance — all in one platform. Teams replace spreadsheets and disconnected tools with a single system built for the pace of crew operations.
Our Customers
Connect Energy Services
Nembe Crude Oil Export Terminal Ltd.
Ocean Crewing Congo
Latest News
29.05.2026
Crewvector vs. Excel: Why Managing Crews in Spreadsheets is Costing Your Agency Time and Money
Many crewing agencies start with Excel, but as crew databases grow, spreadsheets become a source of compliance risks, manual work, and costly errors. Learn how Crewvector replaces fragmented crew management processes with automated certificate tracking, vessel-specific compliance validation, centralized CRM functionality, and intelligent crew.
17.03.2026
FuelEU Maritime Compliance & Cost Allocation: A Practical Guide for 2026
The maritime industry stands at a regulatory crossroads in 2026. With FuelEU Maritime now in full force and the IMO Net-Zero Shipping Framework's final guidelines expected in May 2026, fleet managers, compliance officers, and technical superintendents face unprecedented complexity in fuel strategy, cost allocation, and crew preparedness. This guide provides a comprehensive overview of the current regulatory environment, practical compliance pathways, cost allocation mechanisms, and—critically—the crew training imperatives that will determine operational success in this new era.
13.03.2026
What Predictive Compliance Looks Like in 2025
The maritime industry has reached an inflection point. After 700+ vessels were sanctioned across coordinated US and EU actions in 2025, one thing is clear: compliance can no longer be reactive. The operators still relying on static watchlists and post-voyage screening are already behind. The question isn't whether enforcement will intensify—it's whether your compliance infrastructure can predict exposure before regulators announce it.