Efficient Management
Store a large volume of data about seafarers, ships, clients, and more in a centralized database.
Crewvector
Crewvector is a crew management platform built for maritime crewing agencies. It centralizes seafarer records, automates payroll and client invoicing, tracks crew deployment schedules, and enforces document compliance — replacing spreadsheets and disconnected tools with a single operational system.
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Platform's Advantages
Document Compliance Matrix
Ensure all crew documents are compliant with regulations and standards, enhancing operational efficiency and reducing the risk of non-compliance.
Better Client Relations
Allow a crewing agency to track interactions with clients and seafarers, ensuring that all their needs and concerns are addressed promptly and appropriately.
Seafarer manager
Centralize seafarer records with AI-powered CV import that extracts personal data, certificates, and sea service history automatically. A built-in Smart Document Compliance Matrix tracks required certifications per rank and vessel, with automated email alerts before documents expire.
Vacancies
The Vacancies Module automatically matches your internal candidate pool against each vacancy's document compliance matrix. It highlights ready-to-deploy seafarers, flags expiring certificates and visas before submission to the shipowner, and lets administrators publish open positions to attract new applicants — all in one workflow.
Finance
Automate payroll calculations and generate client invoices by billing period without manual data entry. Manage crew payslips, employment contracts with export templates, and issue Letters of Guarantee — all linked directly to seafarer deployment records.
Shipowner portal
Give shipowners direct access to their assigned crew lists and individual seafarer profiles, including certifications and sea service history. A dedicated portal reduces back-and-forth communication and lets shipowners review and approve crew selections independently.
Planning
Schedule crew voyages, track contract lengths, and manage pre-joining preparation checklists before embarkation. Automatically assign crew based on qualifications and availability, with alerts for upcoming crew changes and contract renewals.
Online Seafarer Application
A public-facing application form where seafarers submit their profiles directly — including personal details, certifications, sea service history, and preferred roles. Profiles flow into the CRM as candidates, ready for compliance screening and vacancy matching.
What You Get
AI-Powered Seafarer Profile Import
Upload a CV or resume in PDF, DOCX, or HTML format and let the AI service extract personal details, certificates, and sea service history automatically. Eliminates manual data entry when onboarding new seafarers into the system.
Smart Document Compliance Matrix
Define required certificates per rank and vessel type. The system cross-checks every seafarer profile against these requirements and flags missing or expiring documents before they become a compliance issue.
Automated Certificate Expiry Alerts
Email notifications are sent automatically before seafarer certificates and visas expire, giving recruiters and crew managers time to act without manually monitoring document dates.
WhatsApp & Email Communication
Send and receive messages directly from within the CRM. Message history with each seafarer is stored in their profile, keeping all communication in one place without switching between external apps.
Document Compliance Matrix
Auto-track certificates against rank and vessel-specific requirements. Get email alerts before expiry.
Ease of Access
As an online system, the Crewvector can be accessed from anywhere with an internet connection.
About us
Crewvector is used by maritime crewing agencies to manage seafarer records, automate payroll and invoicing, track crew deployment schedules, and ensure document compliance — all in one platform. Teams replace spreadsheets and disconnected tools with a single system built for the pace of crew operations.
Our Customers
Connect Energy Services
Nembe Crude Oil Export Terminal Ltd.
Ocean Crewing Congo
Latest News
11.06.2026
How to Build a Crew Competency Matrix That Validates Readiness Before Every Crew Change
A practical guide for crewing managers and coordinators on building a crew competency and certificate matrix as a layered requirements model — STCW baseline, rank, vessel type, flag state, and owner/client requirements — rather than a certificate folder with expiry alerts. The article explains how to structure the matrix at rank × vessel-group level without creating one rule per seafarer, identifies the failure modes that quietly break working matrices (copied requirement sets, forgotten owner documents, update lag, unmapped equivalencies), and shows how to run pre-assignment validation that catches missing or expiring certificates weeks before a crew change instead of at the gangway. Includes a requirement-layers table, a pre-assignment validation checklist, offshore vs deep-sea differences, and guidance on using the matrix as audit and PSC evidence.
09.06.2026
Rotation Planning for Deep-Sea Crewing: The Math Behind Every Relief
A deep-sea rotation isn't "six on, two off" — it's the intersection of five variables that decide whether a relief actually lands on the planned date: contract length, MLC service and rest limits, reliever lead time, certificate validity, and crew availability. This guide treats rotation as a calculation with hard constraints, showing how each variable collides in practice through named failure scenarios — a chief engineer's endorsement expiring inside the window, one reliever double-booked across two vessels. It gives crewing and ship managers a usable planning model, a worked rotation window, and a checklist, rather than generic "plan ahead" advice.
07.06.2026
Crew Change Visa Lead Times vs. Vessel Schedule: How to Stop Visas From Sinking Your Rotation
A valid visa issued after the vessel sails is a failed crew change. This guide reframes the join-ship visa as a scheduling problem tied to vessel movement rather than a one-off application. It gives crew coordinators a lead-time model mapped to ETA, a back-from-ETA decision rule that never assumes priority service, the math for restricted nationalities, a pre-confirmation checklist, and the cases where a SID may remove the visa requirement entirely.