Structured Seafarer Records
Recruiters and crew managers search one database containing profile data, documents, sea service, education, evaluations, and employment history.
Seafarer Database & Certificate Compliance
Crewing teams maintain one structured record for each seafarer's personal information, documents, certificates, sea service, education, evaluations, and employment history. AI-assisted CV and document import reduces manual entry, while company-wide and vessel-specific matrices show missing, expired, and expiring requirements.
Advantages
AI-Assisted Data Entry
Users upload an existing CV, certificate, or document, review the recognized fields, and save approved information to the seafarer record.
Visible Document Readiness
Profile and planning views surface documents that are missing, expired, or approaching expiry against configured company and vessel rules.
Structured Profiles & Sea Service
A seafarer profile keeps personal and contact information together with documents, certificates, sea service, education, evaluations, skills, employment history, and attached files. Users can search the database, open a quick preview, or work with the complete profile.
AI-Powered CV Import
Upload a PDF, DOCX, or HTML CV to extract personal details, contacts, sea service, documents, and education for review. Users can create a new profile or add only missing information and new records to an existing profile; the import does not silently overwrite existing values.
AI Certificate & Document Recognition
When a user uploads certificate or document files, Crewvector recognizes document information and extracts relevant fields. The user reviews the result before saving it, so recognized data becomes part of the same seafarer record with less manual entry.
Company & Vessel Certificate Matrices
Administrators define required documents by rank in a company-wide matrix and add requirements for individual vessels. At each rank-and-document intersection, they can specify how many months the document must remain valid at embarkation. Crewvector then reports missing or invalid requirements when the seafarer is assigned.
Expiration Notifications & Profile Exports
Administrators select document categories, reminder thresholds, recipients, frequency, send time, and timezone for certificate expiration emails. Users can also create templates that export seafarer data into the profile formats required by their company or ship manager.
View document notification documentation ยท View profile export documentation
Use one record for recruitment and planning
See how structured profiles, AI-assisted import, document matrices, and expiration notifications prepare seafarer data for vacancy matching and vessel assignments.
Latest News
26.06.2026
Crew Availability Management: Building a Crew Pool You Can Actually Deploy
A practitioner guide to crew availability management — the gap between a seafarer being in your database and being genuinely deployable. It breaks down the layers that decide real availability (status and leave, certificate validity, visa/medical readiness, willingness), shows where pools quietly go stale, and explains how to keep one current. Includes a nominal-vs-deployable comparison table, an audit checklist, and a section on why offshore and deep-sea behave differently. Education-first, with Crewvector kept to two light contextual mentions near the end.
24.06.2026
Maritime Recruitment Software for Crewing Teams
Maritime recruitment software for crewing teams and manning agencies. Publish vacancies, screen seafarer applications, and convert candidates into ready crew in one platform.
22.06.2026
Crew Rotation Planning Software for Maritime Crewing
Crew rotation planning software for maritime crewing. Plan rotations, reliefs and crew changes on a visual timeline, with conflict detection and certificate checks built into every assignment.