Seafarer Recruitment Software

Vacancy management

Each vacancy holds the rank, vessel, joining date or an ASAP flag, contract duration and period, salary range with currency, English level and accepted nationalities. The vacancy list filters by rank, vessel type, vessel and status and shows how many candidates each position already has.

• Vacancy management

Vacancies on your website and social media

Open positions appear on your own website through an embedded element, under your brand rather than on a third-party job board. One click prepares a LinkedIn or Facebook post with the rank, vessel, joining date, salary range and a short link. If a principal prefers confidentiality, the vessel name is not published.

Online application form

Seafarers fill in personal details, qualifications, certificates and sea service through a form on your website and can sign in later to update it. New submissions wait in the Online applicants category until your team verifies them, so unchecked data never mixes with your verified pool.

• Online seafarer application form

AI CV import

When a CV arrives by email, upload it instead of retyping it. AI-assisted import reads PDF, DOCX and HTML files, shows the extracted data for review and either creates a new profile or adds missing details to an existing one without overwriting anything.

Candidate matching

Every vacancy shows two lists: seafarers the system found in your own pool and those who applied or were added by a recruiter. Matched candidates are ranked against the vacancy requirements, and each card shows which criteria are met and which are missing, so a recruiter can explain the choice to a principal.

Document and visa readiness

Candidate cards show which required documents are missing, expired or about to expire, and whether US and Schengen visas are in place. Company-wide and vessel-specific certificate requirements are checked again when the seafarer is assigned.

Sharing profiles with principals

Send a candidate to the shipowner as a secure link instead of an email attachment. You choose which sections are visible, can anonymise the profile, set an expiry date and revoke access at any time.

Correspondence and seafarer pool

Connect your company mailbox, and letters to and from a seafarer are linked to their profile by email address. Every profile sits in one of three categories: online applicants waiting for verification, the verified seafarer pool, and the personnel pool of people who have already worked with you.

• Seafarer profiles

Hand-off to crew planning

When the choice is made, the Plan action moves the seafarer straight into the Planning, Joining or On Board stage. Once the seafarer is assigned to a vessel, the employment contract is created automatically, and the same record continues into payroll, invoicing and crew documents. Recruitment here is part of your crew management system, not a separate maritime recruitment system, so nothing collected during hiring is entered twice.

• Crew planning
• Maritime payroll

Recruitment reports

When a vacancy is closed, you record whether it was filled through your own recruitment and, if not, why. The Vacancies statistic report turns this into open, overdue and unassigned positions, fill rate and average days to close, with open positions grouped by how soon they need to join and results broken down by manager, vessel type, rank, owner, flag and close reason. The Applicants report lists everyone who registered through your online form, with the completeness of each profile and who verified it.