Calculate seafarer wages straight from the employment contract, with separate rates for travel and time on board, then build payroll for any period and payslips from the lines you choose.
A seafarer earns one rate on the way to the vessel, another on board and another on the way home. In a spreadsheet these days are separated manually, and one wrong date means a wrong wage.
In Crewvector each pay line in the contract is tied to its period, so the marine payroll software applies the right rate to travel and on-board time without manual splitting.
Payroll usually starts by re-entering the seafarer, vessel, dates and rates from the contract, and every later change of dates has to be copied again into each sheet that uses them.
In Crewvector the contract is created when the seafarer is assigned to a vessel in crew planning, and the vessel’s pay terms are loaded into it automatically. If a sign-on or sign-off date changes, payroll amounts are recalculated from the contract.
When the wage sheet and the invoice to the principal are kept separately, the same terms are entered twice and the totals drift apart.
In Crewvector the seafarer’s pay lines and the principal’s invoice lines sit in the same contract, so both are prepared from one source.
Payroll is not a separate maritime payroll system you buy on top: it is part of every Crewvector subscription and works with the same contracts, vessels and seafarer records your team already uses for crew planning. The features below follow the way a payroll is prepared, from the contract to the report.
Payment terms are set up once for each vessel and loaded into every seafarer’s contract automatically when the seafarer is assigned to that vessel in crew planning. Each line has a payment type, monthly or one-off, the contract period it applies to and the rate.
Every payroll line is tied to a period of the contract, so travel days and time on board can each carry their own rate:
Until the voyage status confirms sign-off, its date is treated as planned. Once the status changes, payroll uses the actual date.
Each contract can be paid in its own currency, so a crew paid partly in US dollars and partly in euros is handled in one payroll.
Amounts that are not part of the regular pay terms are added to the contract as separate transactions. Each one is included in the first payroll document whose period covers its date.
Choose a period and Crewvector lists every active contract with the seafarer, vessel, number of lines and total for that period. Open a contract to see each line with its quantity, period, rate and total, and narrow the list by vessel or status.
Select a whole contract or individual lines and create a payslip in one step. Each payslip shows the seafarer, period, office, currency and the lines it includes, takes a remark for the seafarer and can be exported in your own document template.
Mark a payslip as paid once the money has gone out, or cancel it. Either way it becomes read-only, so a closed payment cannot be changed afterwards.
See the payroll for one vessel over any period: each crew member with rank, sign-on and sign-off dates, sign-off reason and amount. Export it through your own Word or Excel template, in the format your principal or accountant expects.
Next to the payroll lines, each contract holds the lines you invoice to the principal. Billing builds client invoices from them, so the seafarer's pay and the principal's invoice come from one set of contract data.
You pay seafarers on behalf of several employers and invoice each principal. Payroll can be filtered by employer and crewing agency, and the invoice lines sit in the same contract as the wages, so every principal is billed on the terms the seafarer is paid on.
You run payroll for your own fleet, so seafarer payroll software has to work vessel by vessel. Contracts are created when seafarers are assigned to vessels in crew planning, and the vessel payroll report shows each ship’s crew costs for any period.
See one of your crew contracts calculated in Crewvector
Request a DemoWithout a data import, setup takes a few hours, a working day at most.
Existing data from Excel or another system is moved for free. Send us the files, and we handle the rest.
There is no separate implementation charge.
Yes. A contract keeps two separate sets of lines: payroll lines for the seafarer and invoice lines for the principal. Each set has its own types, periods and rates, so your charges to the principal and the seafarer's wage do not have to match.
There are no ready-made integrations with accounting software yet. Crewvector has an API, so your accounting system can pull payroll data from it, and payslips and invoices can be exported.
No. Crewvector prepares the payroll and payslips, and transfers to seafarers or their families are made by your company through your bank. After that, the payslip is marked as paid in the system.
Yes. You get a demo environment for one to two weeks, so your team can enter real contract terms and run a payroll period before making a decision.
Your administrator creates roles and sets view and edit rights for each of them. Payroll can stay visible only to the people who prepare and pay it.
All data is hosted in Germany and the Netherlands, in a separate database for each customer, with nightly backups kept for 15 days.
Send us one of your current crew contracts, and we will show how its travel and on-board periods turn into payroll and a payslip in Crewvector. No obligation, and no credit card to get started.
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