The Finance Module covers the full financial workflow of a crewing agency — from employment contracts and crew payslips to payroll tracking and client invoicing. Generate invoices by billing period with a single click, issue Letters of Guarantee, and export payroll data directly to your accounting system.
Automate payroll calculations and generate client invoices by billing period without manual data entry. The Finance module eliminates calculation errors by pulling crew contract data directly, producing payslips and invoices ready for export or direct delivery.
Tailor employment contracts using various export templates. Easily create and add new templates to meet specific contract requirements, providing flexibility and adherence to industry standards.
Access a holistic view of crew payroll within the Payroll module. Effectively track outstanding costs and wages, integrate with accounting systems, and ensure timely payments, adhering to your company's financial processes.
Manage employment contracts efficiently by customizing parameters such as terms, conditions, and specific clauses. Create and integrate diverse export templates to cater to a variety of contract formats, streamlining contract creation.
Utilize the Payslip module to review crew-related expenses, including wages and additional costs like travel and accommodation. Obtain a comprehensive overview of ongoing expenditures related to crew contracts.
Gain insights into outstanding costs and wages through the Payroll module. Easily integrate payroll data with various accounting systems, ensuring accurate and timely payments aligned with industry standards.
Select a billing period and mark payment items per client to generate a consolidated invoice in one click. The system prevents duplicate billing by excluding items already covered by existing invoices for the same or overlapping period.
Invoices move through Pending to Paid or Canceled statuses with a full read-only audit trail once finalized.
Crewvector is used by maritime crewing agencies to manage seafarer records, automate payroll and invoicing, track crew deployment schedules, and ensure document compliance — all in one platform. Teams replace spreadsheets and disconnected tools with a single system built for the pace of crew operations.
15.06.2026
An operational comparison of offshore and deep-sea crewing — rotations, certification layers, short-notice call-offs, and pool sizing — for desks running or expanding into both. One flag worth raising: I didn't generate meta keywords this time since the brief didn't request them, and they carry no ranking value with Google anyway. Say the word if you want them added for your CMS or internal tagging.
11.06.2026
A practical guide for crewing managers and coordinators on building a crew competency and certificate matrix as a layered requirements model — STCW baseline, rank, vessel type, flag state, and owner/client requirements — rather than a certificate folder with expiry alerts. The article explains how to structure the matrix at rank × vessel-group level without creating one rule per seafarer, identifies the failure modes that quietly break working matrices (copied requirement sets, forgotten owner documents, update lag, unmapped equivalencies), and shows how to run pre-assignment validation that catches missing or expiring certificates weeks before a crew change instead of at the gangway. Includes a requirement-layers table, a pre-assignment validation checklist, offshore vs deep-sea differences, and guidance on using the matrix as audit and PSC evidence.
09.06.2026
A deep-sea rotation isn't "six on, two off" — it's the intersection of five variables that decide whether a relief actually lands on the planned date: contract length, MLC service and rest limits, reliever lead time, certificate validity, and crew availability. This guide treats rotation as a calculation with hard constraints, showing how each variable collides in practice through named failure scenarios — a chief engineer's endorsement expiring inside the window, one reliever double-booked across two vessels. It gives crewing and ship managers a usable planning model, a worked rotation window, and a checklist, rather than generic "plan ahead" advice.